DIRCS General Meeting – Agenda February 1st, 2016

160201-GM-Agenda-February.pdf

DIRCS General Meeting – Agenda

February 1st, 2016

Agreement

Call to order at pm. Minutes:

Minutes of December 7th, 2015, January 4th, 2016

Minutes Available at denmanhall.ca

Adoption of the Agenda

Correspondence

Reports

  • Treasurers Report

  • Presidents Report

  • Janitors Report

Committee Reports

Continuing Business

  • Solar System – Denise

  • Roof Repair – Front Hall

  • Floor Buffing – Front Hall

  • New Years Fundraiser

  • Door Re-keying

New Business

  • Jazz Piano Trio – Roger Baird

  • Community Programs Fundraiser

  • SOL Questions

  • Security Volunteers

  • Sunday Soup Kitchen

Next Meeting (Annual General Meeting) to be held Monday March 7th, 7pm, Back Hall.

Adjourn

DIRCS General Meeting – Agenda January 4th, 2016

160104-GM-Agenda-January.pdf

DIRCS General Meeting – Agenda

January 4th, 2016

Agreement

Call to order at pm. Minutes:

Adoption of the Minutes of December 7th, 2015

Minutes Available at denmanhall.ca

Adoption of the Agenda

Correspondence

Reports

  • Treasurers Report

  • Presidents Report

  • Janitors Report

Committee Reports

  • Events Committee Report

    • New Years

Continuing Business

  • Insurance & Rental Booking Agreement – 1 Hour

  • Solar System – Denise

New Business

  • Roof Repair – Front Halls

  • Rental Reduction – Lymeiad Fundraiser

  • Membership Conduct

Next Meeting to be held Monday February 1st, 7pm, Back Hall.

Adjourn

DIRCS General Meeting – Minutes December 7 th , 2015

151207-GM-Minutes-December.pdf

DIRCS General Meeting – Minutes

December 7th, 2015

Minutes: Eli Hason
Call to order at 7:05 pm

Present: Roxanne McPhail (President), Ansa Matthews (Meeting Chair), Keelan Gamble,

Suzette Cullen, Sheila Nopper, Tim Jeffrey, Eli Hason, Kathy Rieder, Boyd Mackean, Satya Bellarose, Rom Bellarose, Renee, Denise Mackean

Will make a motion so we dont have to fill in the forms to join DIRCs every year. Make these forms valid indefinitely or 5 years.

1.Adoption of minutes

MOVED, by Ansa Matthews, SECONDED Suzette Cullen, that the Minutes of the November 2nd, 2015 meeting be approved

2. Adoption of the Agenda

MOVED, by Ansa Matthews, SECONDED Eli Hason, that the Agenda for the General

Meeting of Dec 7, 2015 be adopted. CARRIED.

Solar before rest of hall discussion

Donation for Erin OBrien for xmas presents of $50

3. New business

Space for community soup kitchen – Renee

Solar before rest of hall discussion

Donation for Erin OBrien for xmas presents of $50

4. Correspondence

changes to group info and forms done online to the province

5. Solar Group

Timelines for instillation

Feasibility study is done – roof is good for solar panels

Roof can hold up to 60 panels – but trying to fundraise for 30-34 panels to start

Goal – have all funds by March, instillation in April, and working for May.

Will do an instillation workshop at end of January – $250 + expenses paid for by Denman Works

so community can help to do it.

They would like oversight for the project so it is consistent with the community project – make sure we are all inline

Approval for final systems design

Provide access to the hall for instillation process

Provide ongoing access to info from Hydro to see how much $ is generated by the system

Can we issue tax receipts for Revenue Canada to be a non profit?? Receipt but not tax deductible

Do we need any updates to the roof before we get the panels installed? Find out from earlier roofer, as roof was last done in 1988.

Abraxas has a donation box

Suzette passed the motion to endorse the solar panel group as well as providing the solar panel group with a cosset that is a non-profit, and to include their fundraising efforts as part of our bank account.

6. Treasure’s report

Clear Treasurers report

Ansa

Keenan

7. Janitors report

New cupboards in kitchen swell and in there

Craft fair was happy with dish washer

Do we get now mats/runners for the front of the hall for winter events?

$150 per mat (16) for the front of the hall for craft fair for next year? – the current ones leak through into the floor and can ruin the wood. Do we want to get ones with rubber backs

We are buying them under operations budget

We need to put a coat of oil on the floor – should be done before general annual meeting

$1200 for oiling the floor – do we post the project for it? To do in the spring.

We need to block time out of the schedule – maybe a week without events around it.

make a listing for grapevine and flagstone for opening it up to bids – Ansa will do it

Ansa motion

Suzette second

8. Event committee

Licensed family event – trying to get it passed

Donna doing food? Do we want to have her do it?

Are kids allowed? Have to wait to hear from police about can we have kids and drinks?

Separate kids party with child care? Do we have time to set this up?

Can it be small room at the seniors hall – Renee can look into it and get 2 sitters to take care of this. Pay is involved. $350? Budget for this

talk about decoration of the hall?

9. Continuing Business

January new info for rental agreements, insurance, etc.

Inform people about these changes on Jan. 4th

10. New Business

Renee – Community scoop

2 Sundays a month in the winter – social gathering at no cost – donations accepted

Community get together for the winter and free for those who need it.

All ages – noon – 3

half price for january?

Good to go – big discussion about changing the system and booking agent situation.

Motion – 50% reduction for hall for soup kitchen for January

Ansa

Keenan

Seedy Saturday 50% rent reduction

passed?

Eli motion

Ansa pass

11. Sound system

Offer for used speakers – $5500

$14,000 if bought new

Rental till that time? or lease for a time? call the store and find out

Does it come with any warranty? In terms of buying used vs new

Call and find out what time of terms –

$3000 for last years budget approved for speakers

$1500 can be spent without new approvals

$1000 from Denman Arts donation

$1000 raised at Halloween fundraiser for sound system

Eli should buy speakers for NYE

Next Meeting to be held Monday January 4th, 7pm, Back Hall.

Adjourn