Stirling Fraser, Robert Foxx, Deneen Baldwin, Suzette Cullen, Robert Newton, Roxanne Cowles-MacPhail , Renee Roubichaud, Adam Percy, Eli Hason, Lyndsey Jennings. All either board memo era or staff. No one from the general public attended.
Meeting Called to order 7:00 pm
Janitors Report was covered by Stirling
We discussed VIHA and water sample. We agreed to ask Mike Lindsay to see that the filter is changed every three months. And that a general inspection take place at that time as well.
Lyndsey and Eli, will look into BC Hydro and our very low refund from the solar panels.
Stirling will look into purchasing a steel rat proof garbage bin.
The stage joist discussed earlier in the year will continue to be looked into but we determined there is no rush.
Ron Dobi is now mowing the grass and trimming around the building and concrete pad.
We will be asking Mike Lindsay to look after maintenance for the time being.
We have approximately 3500 dollars in the bank with another 500 coming from CVRD with the next week.
Concerning bookings we are approaching full booking for the summer.
We had a request from a youth group for a reduction in rent and we agreed to a 30% reduction. This is in keeping with our policy to handle request for reduction in rental fees on a case by case basis.
We discussed DIRCS event for the rest of the year.
is moving along, with Roz Klein organizing the tables, the garden club organizing the food and flower judging, Kathy is on the pies, Margaret Fraser leading the parade, and the regular DCA, and fun run are on board as well.
Eli and Robert N. are organizing another arts Denman extravaganza for Halloween. Deneen will talk to the Activity Centre board about sharing the pies on bonfire night. Roxanne will see to the poster and signal for both events. We will put ad in GV for early octorbrt, and we will write article for flagstone.
DIRCS will donate the hall to both the meat dinner and the vegan dinner. At this time that will be the extent of our contribution to the xmas dinners.
New Years eve
Our entertainment committee will be meeting to finalize details for the dance.
Stirling informed the board that Kathy has decided to retire as the hall janitor this summer. The Board noted her years of service and hard work and thanks her for her effort. She will be hard to replace.
We have formed a committee to restructure the terms of our janitor/maintenance contract. Stirling Suzette, Roxanne, Deneen and Fox will meet July 11th 7pm at the back hall. We will try and have an ad in the GV by next weekend.
Suzette will write an article for the September Flagstone keeping the island up to date with their Community Hall.
Eli had a couple of items for the agenda
1. We will be having a workshop for those who would like to learn how to operate our new digital sound board.
2. He will be looking into obtaining for the hall Denman Island’s first public car charging station.
Lastly we discussed the piano room. Robert Newton is writing a grant, if the grant falls through we will consider including the piano room in our 2018 capital project budget.
Meting adjourned at 8:30
Next meeting will be August 15 at 7pm at Suzette’s house. (the hall is booked for the date.)