DIRCS General Meeting – Minutes
April 10th, 2015
Minutes: Riane da Silva
Present: Ansa Matthews, Perri Gorrora, Sheila Nopper, Boyd McKeen, Rafa Martinez-Matte, Tim Jeffrey, Laurie Montemurro, Gloria Mitchin, Bev Hollingsworth, Edward Kruk, Mike Lindsay, Kathy Reider, Paddy O’Connell, Suzette, Cullen, Roxanne Cowles-McPhail, Riane da Silva
Call to order 7:05pm
Approval of the Agenda
Moved by Tim; 2nd Sheila – approved with changes
Approval of the Minutes of March 2nd AGM 2015
Moved by Perri; 2nd Suzette – approved
A big Thank You to the previous board and treasurer for leaving bank account and hall in such great shape.
Accountant Paddy O’Connell) made a report about the first 3 months January 1-March 31 of 2015.
Total revenue 7,045.97
Total expenses 8,614.22
Bank balance 10,337.19
Total current assets 11,751.30
Loan (Line of credit) outstanding 6,522.25
Playground fund 725.00
2nd Insurance payment due mid-May for $2,883.00
Motion to accept treasurers report
Roxanne; Perri – passed
Concern about fence between hall and Don Candy’s house. Proper boundaries found where?
Propane tank needs to be propped up and set back down on concrete.
Cottonwood rounds need to be removed along Don Candy’s property line- Roxanne will take at house. Perri volunteered Louis and his tractor to lift them into a truck.
Kathy would like an upright hoover vacuum; discussion about new/good shop-vac vs upright
septic field – camera put thru last year. reports only one clog.
Motion for Kathy to follow up with getting a quote from Garth Millan
Perri; Tim – passed
Kathy will get bring a report to next General meeting with numbers and more details of above topics
Motion: all Hall Projects are on hold until individually reviewed by the board,
Ansa; Rox – passed
Motion: Ansa will investigate the cost of changing the lock on all hall doors.
Ansa; Perri – passed
Suggestions from the floor – re-keying the tumbler; get keys with “do not copy” stamped in them; cost out electronic button keys
Motion: To remove counter-signors Boyd McKeen & Bob Koontz.
Ansa; Roxanne – passed
Motion: To ad counter-signors Suzette Cullen, Roxanne Cowles-McPhail, and keep Paddy O’Connell. Any two may sign.
Ansa; Suzette – passed
New Board Members
Motion: To appoint Sheila Nopper to board of DIRCS
Riane; Roxanne – passed
Keelan Gamble will attend next GM to be appointed to board
Bob Koontz has agreed to continue to do the water testing for the hall. Thank you Bob!
Motion: As per tradition – to donate $100 to Flagstone, and $100 to Grapevine for the past year’s worth of inclusions in these publications
Ansa; Roxanne – passed
Riane has passed along to Paddy a request for updated full constitution from Victoria. Ansa will then use this to try and make sense of the Constitution
Gloria will meet and discuss with Ansa, regarding the process for Constitution
Executive will meet with Eli to discuss buying new speakers.
Perri spoke with Dave Cherry (Health inspector) 3 sinks + separate hand washing sink are necessary
Is our septic system adequate for a commercial kitchen?
Motion: to strike a Kitchen Committee
Riane:Tim – passed
Committee members Kathy, Suzette, Perri, Eli (?perhaps?)
Employee Contracts & Positions – Deferred to next Executive Meeting.
Staff Liaison – Deferred to next Executive Meeting
Ban & Amends Policy –
Motion: to strike a committee
Riane; Tim – passed
Committee members – Perri, Tim, Riane, Roxanne, Laurie, Sheila
Meeting to be held at Perri’s house on Monday April 27th at 7pm
Grapevine ad by – Ansa
Flagstone article by – Roxanne
Kathy will paint sign for big tree
Cooks – Paddy O’Connell, Tracy Horovatin, Sheila and Ron – Request to make Veggie and/or meat Chill and perhaps corn bread
Motion: to rent the hall to Laurie Montemurro for rehearsals at rate of $10 per hour
Roxanne; Ansa – passed
RCMP has said no security is necessary since it is a performance, not a dance. Michael Rapatti will be present as a precaution. He would like to have a letter sent to Arts Denman about this.
Motion: Laurie will write and Roxanne will sign (on behalf of DIRCS) a letter to Arts Denman that DIRCS understands there will be no formal security for the Taking Flight event of April 25. DIRCS recognizes the special occasions license means the license holder is responsible for any liabilities, as per DIRCS rental policy.
Roxanne; Ansa – approved.
Stairs – discussion about post to go under stairs, added to Kitchen committee mandate
Next Board Meeting, April 20th 7pm; Executive meeting April 20th immediately following board meeting
July 1 weekend = playground fundraiser. Gather your stuff to donate to the garage sale.
Roxanne, Ansa – passed
Next General Meeting to be held on May 4, 2015 – 7 pm